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What is your paper-and-spreadsheet system actually costing you?

Most Australian producers underestimate the labour, compliance, and rework cost of running their farm admin on notebooks, spreadsheets, and emailed receipts. This calculator gives you a defensible annual number in under 90 seconds.

Operation type
Affects which on-farm comparisons we show in the result.
People doing admin or recording
You, partner, farm manager, employee, bookkeeper. Half people are fine.
people
Admin hours per week
Data entry, treatment records, fertiliser application, invoicing, transcribing notes.
hours
Compliance and reporting hours per year
BAS prep, tax prep, NLIS, LPA, EU audits, finance applications.
hours / year
Hourly on-farm labour rate
Blended. Use a higher rate if the owner or senior staff do this work.
$ /hr AUD

These are the benchmarks we use. If your operation differs, change them. Every override appears with your results and on the emailed PDF.

Admin time recoverable
Default 50%. Phoenix customers commonly report 50 to 70%.
%
Compliance time recoverable
Default 60%. Most of the prep work is automated when data lives in one system.
%
Rework hours per week, per admin person
Default 1. Time fixing entries flagged by the accountant or chasing missing receipts.
hours
Your indicative annual value

$0
back into your operation each year
What if you recovered 50% of admin time?
30%50%70%
Drag to test other assumptions. The whole result updates live.
Hours reclaimed per year
0
5-year value
$0
 
Today vs running on Phoenix
Today (paper / spreadsheet)
$0
Annual labour going into admin, compliance prep, and rework.
With Phoenix
$0
What remains after the recoveries above.
Annual saving: $0
Where the value comes from
Day-to-day admin time recovered$0
 
 
Compliance and reporting prep recovered$0
 
 
Rework and error cost recovered$0
 
 
 
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One-page PDF with the math, assumptions, and the scenario comparison above. One email, no list, no follow-ups unless you reply.

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Figures above are an indicative estimate based on your inputs and benchmarks observed across Phoenix customers. Your actual results depend on your operation, contracts, and implementation, and are not guaranteed. Assumptions: 48 working weeks per year, default 50% admin time recovery (adjustable via the slider), default 60% compliance time recovery, default 1 hour per week per admin person in rework. Comparative on-farm prices are indicative and vary by region and season.